Small Business Tech Budget and Replacement Planner

What it is

Computers bought in the same month tend to die in the same month, and that month is always expensive. This planner turns device replacement into a planned monthly number: list what you own, see how old it is, spread the replacements across the year on purpose, and set aside a little each month so the money is already there when a machine reaches the end of its run.

What is inside

• Device Inventory sheet: device, type, who uses it, purchase date and price, planned lifespan, with Age, Suggested Replacement date, and Status (Due or overdue, Due this year, On plan) calculated for you.
• Replacement Timeline sheet: what each of the next five years will cost based on your planned dates, plus the monthly set-aside that covers each year.
• Warranty Tracker sheet: warranty end dates and day countdowns with Expired, Expiring soon, and Covered status, so you never pay out of pocket for a repair that was still covered.
• Annual Budget Summary sheet: one page with device counts, average age, what is due now and this year, this year and next year spend, the five year total, warranty counts, and a breakdown by device type. Ready to hand to your bookkeeper.
• Guide PDF (3 pages) on realistic device lifespans: planning ranges by device type from general practice, the signs a device is done whatever the calendar says, the monthly set-aside method, and a simple yearly routine.

Who it is for

Owners of small businesses whose computers all seem to age out at once, and anyone who would rather budget a steady monthly amount than face one big emergency purchase.

What you get

• tech-budget-and-replacement-planner.xlsx
• device-lifespan-and-budget-guide.pdf

Your download is one ZIP file containing the files above. A download link is emailed after PayPal verifies your completed payment. You can also retrieve the files using your transaction ID and buyer email on the secure delivery page.

Please note

• Sample rows marked EXAMPLE are included so you can see the plan working, including an example of staggering: two laptops due the same year with one moved to the next February on purpose. Delete them once your own devices are in.
• Lifespan numbers are planning ranges from general practice, presented to help you budget. They are not promises or predictions about any specific device.
• This is a planning tool. It is not financial, accounting, or tax advice.

By VibeCMD LLC | vibecmd.net