Business Subscription and Renewal Tracker

What it is

Every small business pays for subscriptions it forgot it had. This tracker puts every recurring service, license, domain, and plan into one spreadsheet that warns you 60 days before anything renews, shows which employee holds which license, and totals the real cost on one page. Set it up in about 15 minutes, check it once a month, and the next surprise renewal is the last one.

What is inside

• Master Inventory sheet: service, category, owner, vendor, cost, billing cycle, renewal date, and payment method, with Monthly Cost, Yearly Cost, Days Until Renewal, and Status calculated for you.
• Renewal Warnings sheet: fills in by itself with everything due in the next 60 days, including overdue items, color flagged at 30 days.
• License Tracker sheet: one row per person per service, with active and cancelled seats totaled separately, so you can stop paying for people who left.
• Yearly Summary sheet: monthly and yearly totals, renewals coming in 30 and 60 days, overdue count, biggest single cost, and yearly cost by category. Ready to print for your bookkeeper.
• Setup guide PDF (3 pages): step by step setup, the 10 minute monthly routine, and how the EXAMPLE rows work.

Who it is for

Owners and office managers of small businesses (roughly 2 to 25 people) who get surprise renewals for software, domains, and services, or who suspect they are paying for licenses nobody uses anymore.

What you get

• business-subscription-and-renewal-tracker.xlsx
• subscription-tracker-setup-guide.pdf

Your download is one ZIP file containing the files above. A download link is emailed after PayPal verifies your completed payment. You can also retrieve the files using your transaction ID and buyer email on the secure delivery page.

Please note

• Sample rows marked EXAMPLE are included so you can see the warnings, colors, and totals working. Delete them once your own services are in.
• Renewal countdowns use the current date, so the warnings stay live as time passes.
• This is an organizational tool. It is not accounting, tax, or legal advice.

By VibeCMD LLC | vibecmd.net